Draft Copy of Proposed Constitution of The AESI

The Association for English Studies of India
Registered under The Societies Registration Act, 1860 vide registration No. Maharashtra 430/07, dated 29th August, 2007.
(DRAFT COPY PROPOSED AMENDMENT CONSTITUTION)
Article I:     The Association shall be called “The Association for English Studies of India”, which hereinafter shall be referred to as the A.E.S.I.
Article II:    Aims and Objectives of the A.E.S.I. shall be:-

  1. It shall be a non-profit making non-business organization devoted to the academic interests of the teachers and scholars of English in India.
  2. It shall strive to promote and advance the cause of English Studies in India.
  3. It shall promote study, criticism and research in the world literatures written in English and further the common interests of the teachers of these subjects, teaching in the colleges and universities of India.
  4. It shall strive to establish contacts with similar learned and cultural organizations in other parts of the world.
  5. It shall represent to the Government, and the educational organizations in the country, the views of the AESI regarding the educational policy, methods and practice with reference to English Studies in India.
  6. It shall organize conferences and conventions in various parts of India; publish proceedings of such conferences, issue bulletins, newsletters and committee reports; publish research journals, bibliographies and similar other academic and professional works with reference to English Studies in India, and
  7. It shall perform such other functions as are conducive to the fulfillment of the objective above

Article III :  The office of the AESI shall be situated at any place in India as decided by the executive committee of the AESI, from time to time, preferably at the place from which the incumbent General Secretary comes.
Article IV :  The area of the activities of the AESI shall be extending to all the states and the Union Territories of India.
Article V :  

  1. Membership of the AESI shall be open to all persons who are or have been engaged in the teaching of English language, literature, linguistics in the recognized institutions, colleges, teaching departments in the Universities in India, and who subscribe to the ideals of the AESI and abide by the regulations and bye-laws of the AESI in force. Such a person shall be made a Regular Member of the AESI.
  2. Membership of the AESI shall also be open to all persons who are interested in English language; literature and linguistics, such as Research Scholars, Scholars of Eminence, Creative Writers, Journalists, Editors and Translators. The spouces of the Regular Members of the AESI, who attend the conferences shall be eligible to become Members of the AESI. All such persons will be made the Associate Members of the AESI.
  3. The members of the AESI on the recommendation of the Executive Committee may decide to Confer Honorary Life Membership / Fellowship on any person whose services to English Language and Literature, or to the AESI, have been outstanding.
  4. The Executive Committee of the AESI shall have the right to refuse admission, on certain grounds, to any person who applies for membership of the AESI. Any person desirous of becoming a member shall make a formal application to the AESI and be admitted only after the acceptance of the same by the Executive Committee of the AESI.
  5. i) The Regular and Associate Members shall pay a membership fee annually, as well be determined by the Executive Committee of the AESI from time to time.

ii)  An individual applying for Regular or associate membership of the AESI may also become the Life Member of the AESI on the payment of a sum of amount as determined by the AESI executive committee from time to time.
iii) The tenure of the Life Membership shall be Ten Years from the date of the payment of The Life Membership Fees, and may be renewed thereafter, by paying a sum of Rs.1000/- or such as determined by the AESI Executive Committee from time to time. All the existing Life Members of the AESI will be required to apply fresh to continue to the Life Members of the AESI and pay the renewal fee of Rs.1000/- or such as determined by the Executive Committee of the AESI from time to time.

  1. Honorary Life Members or Fellows of the AESI, shall be persons who are outstanding scholars of English, either from within Indian or from abroad and shall be nominated as such, by the Executive Committee of the AESI; such nomination shall be subject to confirmation by the General Body of the AESI.

The number of such Honorary Life Members / Fellows shall be limited to 50 at any given time, subject to the new creation every year being restricted to Two only.

  1. Rights and Previledges of Regular Annual / Life Members of the AESI:-

The Regular Members of the AESI shall be entitled to the rights and privileges as mentioned below:-

  1. To attend conferences and meetings of the AESI and to participate in the proceedings of the conferences and meeting and shall be eligible to vote in the meetings of the AESI.
  2. To receive copies of the publications / journals of the AESI on such terms and conditions as determined by the Executive Committee of the AESI from time to time.
  3. The Regular Life Member of the AESI shall be eligible to
  4. stand for and contest the elections to any office in the AESI or to the membership of the Executive Committee of the AESI, or to any other committee of the AESI.
  5. To propose or second the name or names of any other Regular Life Member of the AESI to election to any office or to membership of the executive committee of the AESI.
  6. To exercise the right of voting in all the elections of the AESI.

Note: Only Regular Life Members of the AESI who have at least Three years standing as Life Members of the AESI, will be considered eligible for nomination to an office or to the membership of the Executive Committee of the AESI.

  1. Rights and Priviledges of the Associate Members and the Honorary Life Members / Fellows of the AESI.

The Associate Members, Honorary Life Members and the Fellows of the AESI shall be entitled to the rights and priviledges mentioned below:

  1. To attend the conferences and the meetings in the proceedings of the conference
  2. To receive the copies of the publications or journals of the AESI on terms and conditions as determined by the Executive Committee of the AESI.
  3. The Associate Members / Honorary Life Members / Fellows of the AESI, shall not be eligible to stand for election to any office or to Membership of the Executive Committee of the AESI, nor shall they be eligible to cast vote in any of these elections, or to propose or second any person to any of the elections of the AESI.
  4. There shall be a separate register for the Life Members of the AESI, who shall pay one time fee to become the Life Member of the AESI; the second register shall be for the Annual Regular Members who shall pay annual fee to become the regular member. This register shall be closed every year by the end of the financial year, i.e. by 31st March. Annual Regular members who renew their annual membership by the end of August every year shall be included in the Voter’s list in the election year and thus will be eligible to cast their votes in the elections. The voter’s list shall be prepared zone wise.
  5. The General Secretary of the AESI, shall be the custodian of both these registers of Memberships and shall (i) update them every year, by the end of each financial year of the AESI, viz, by 31st March of each year and (ii) he shall prepare the voter’s list inclusive of all the life members of the AESI, and all the annual regular members who have renewed their membership by paying the prescribed membership fees, by the end of the month of July, in the election year. (iii) such updated voter’s list shall be published by the end of the month of October of the election year and provided all for election purposes after the payment of a fixed amount from time to time.
  6. Each life member of the AESI, shall be provided with an I.D. Card bearing the name and the institute to which belongs and the serial number at which his / her name appears in the Register of Membership.
  7. Similarly each Annual Member of the AESI, shall be allotted a serial number at which his name will occur with the list of members, enrolled for that particular year for which she has paid the annual membership fees. An Annual regular member shall be eligible to become the Life Member of the AESI by applying to the Executive Committee of the AESI, and paying the one time fee for the Life Membership of the AESI, subject to the approval of the Executive Committee.
  8. The General Secretary of the AESI, shall also maintain separate Register for Associate Members of the AESI, enrolled yearwise and allot each of them a serial number at which their names appear in this List of Associate Members of the AESI.
  9. The General Secretary of the AESI, shall also maintain a Register of the Honorary Life Members and the Fellows of the AESI, if any, and shall update the same every year.
  10. The updated Registers of the membership of the AESI, will also be treated as the Voters List, for the purpose of the AESI elections.

Article IV:   The membership fees:- The sum of money collected towards Life Membership fees shall be kept in long term fixed deposits and such an amount shall not be used for any expenditure without the prior approval of the General Body of the AESI with a resolution passed by a majority of not less than two third of the members present and voting in such a meeting. Such decision shall not be taken in an emergent meeting of the General Body of the AESI.
However, the interest accruing from these deposits may be used for regular expenditure of the AESI.
The amount collected as Annual Fees of the AESI, shall be kept in the regular account of the AESI, opened and maintained in the Nationalised Bank, which may be used for the general expenditure towards the functioning of the AESI.
Article V:    Organs of the AESI
The organs of the AESI, shall be:-

  1. General Body, consisting of all the members of the AESI.
  2. Executive committee, consisting of
  3. The office bearers of the AESI, viz. one chairman;
  4. Two Vice-Chairmans, out of which at least one shall be a female; provided further that both these Vice-Chairmans shall not be from the same zone;
  5. One General Secretary
  6. Two Joint Secretaries, out of which at least one shall be a female, provided further that both these Joint Secretaries, shall be from the different zones, and
  7. One Treasurer;
  8. One Cultural Secretary;
  9. Editor-in-chief of the Journal; and
  10. Twenty Zonal Representatives.

The Zonal representatives means, the representatives coming from the five geographical areas of India, such as North zone, South zone, East zone, West zone and Central Zone. The various states and the Union Territories of India have for the sake of convenience to be distributed among these five zones in the following way:-
North Zone:- comprising of the states of Jammu and Kashmir, Himachal Pradesh, Punjab, Haryana, Uttarakhand, Uttarpradesh.
Central Zone:- Comprising of Delhi, Madhyapradesh, Chhattisgarh and Jharkhand.
East zone:- Comprising of all the North Eastern states viz. Assam, Arunachal Pradesh, Nagaland, Meghalaya, Mizoram, Manipur and Tripura, Bihar, West Bengal, Odisha.
West Zone:- Rajasthan, Gujarat, Maharashtra, Goa, Lakshwdeep, Island.
South Zone:- Andhra Pradesh, Karnataka, Tamil Nadu, Kerala, Andman and Puduchery.
Each of these five zones shall be represented by four members each, provided for this, that out of such four members, at least one shall be reserved for female candidate, provided further, that such zonal representative shall be elected from among the eligible member voters from their respective zones.
If no female candidates become available for representation of any particular zone, then that seat so earmarked, shall remain vacant, and will be filled in by way of co-option of a female member from that particular zone.
ix)      Further, provided that, the immediate Past Chairman, General Secretary and the Treasurer of the AESI, shall be ex-officio members of the executive committee for one year.
x)       The President of the Conference (AIETC), shall be ex-officio member of the executive committee of the AESI, during the year in which he assumes the office, of the President.
xi)      The executive committee, may at their discretion, co. opt Two members, who may either fill the vacancy existing in the Executive Committee or may be considered useful or necessary for the functioning of the AESI.
Provided, such co-options may be for the remaining period of term of Executive Committee.
xii)     The term of the office of the office of the Executive Committee shall be three years.

Article VI : General Provisions

  1. Elections:

The office bearers and the members of the Executive Committee shall be elected by the General Body of the AESI from amongst its members.
The elections for the office bearers and the members of the Executive Committee, shall be held directly by the General Body through secret ballot.
The local Secretary of the conference, held during the election year, shall act as the Returning Officer for the elections. He / she will not be eligible to contest any election. The Returning Officer shall be assisted by The General Secretary, AESI, in the actual arrangements of the election, by way of providing the list of the eligible voters for the election, so prepared from the authenticated Registers (both Life Members of the AESI, and the Regular Annual Members of the AESI), who have been admitted as such upto the end of the month of July of the election year.
Only such members, who are listed in the Voter’s List so prepared by the General Secretary of the AESI and approved and countersigned by the Chairman of the AESI, shall be eligible to cast their votes in the elections.
Explanations: The delegates of the Conference who become annual members of the AESI by way of paying the Annual Membership fee of the AESI, at the time of the conference, shall not be eligible to be included in such voter’s list, so prepared for the elections, to be conducted during the same conference; unless they become the regular members of the AESI, latest by the end of the month of July of that year.
The Associate Members, Honorary Life Members and Fellows of the AESI, also shall not be included in the Voter’s list and as such will not be eligible to cast their votes in the elections.
The Returning Officer of the elections shall receive from the General Secretary of the AESI, the List of the eligible voters, duly signed and countersigned by the Chairman of the AESI, by the end of the month of September, of the year in which the elections are to be held, further, on receipt of the said voter’s list, he shall make such list available to all those who desire to contest the elections, by charging suitable fees, per copy of the voter’s list, duly signed by him under his seal, and by issuing a regular receipt for the amount paid for such voter’s list. The money so collected may be used by the Returning Officer for the conduct of the elections. He shall also declare the programme of the election to be held during the conference well in advance and make the same available at least at the time of the Registration of the delegates of conference, giving the details of the posts and the time schedule for the Receiving of the Nominations; scrutiny of the said Nomination forms, the time and date of the display of valid nominations; the date of withdrawals of the Nominations, the time and date display of the final nominations; and the venue, time, and schedule of the elections.
In addition to this he shall display all the programme of the Elections, prominently on the Notice Boards in his office. He shall also entertain the objections, if any, from the eligible members of the AESI, regarding any matter or issue regarding the election and decide about the action to be taken in such cases. His decision shall be final, and binding.
The eligibility criterion and the rules of election of the candidates also will be displayed prominently well before the actual filing of the Nominations, takes place.
Each nomination paper, duly proposed and seconded by the eligible voter’s, and signed by the candidate, shall be submitted to the Returning Officer by the proposer accompanied by a non-refundable fees (to be determined by the Executive Committee of the AESI), for which a receipt will be issued to the candidate’s proposer.
A candidate may contest the election to more than one post, which shall be restricted to maximum two posts only.
Multiple nomination forms of the same candidate, bearing separate proposers and seconders and accompanied by separate non-refundable deposit fees, may also be accepted; provided only one of them shall be considered to be valid, provided further, that all such nomination forms conform to all the criteria of eligibility of the candidates for nomination to the particular post/s, to be contested.

  1. Casual vacancy:-

Vacancies on the Executive Committee shall be filled up by the Executive Committee of Cooption from among the members of the AESI, taking into consideration the zone-wise vacancies. Such coopted members shall hold the office till the end of the tenure of the Executive Committee of the AESI.

 

  1. Disqualification of Members of the Executive Committee

If an elected member of the Executive Committee or any office bearer of the AESI remains absent without the prior written permission of the Chairman of the AESI for two consecutive meetings of the Executive Committee, he / she shall cease to hold the office with the Executive Committee;
Further he / she shall not be considered eligible to contest any of the offices of the AESI for the immediate next election of the AESI, however, he/she shall become eligible to contest the next elections of the AESI.

  1. A member of the Executive Committee or any office bearer of the AESI shall be deemed to have vacated his / her office before the expiry of the normal term, if
  2. He / she ceases to be a member of the AESI,
  3. He / she resigns by notice in writing and the resignation is accepted by the Executive Committee.
  4. Quorum:
  5. For the General Body meeting of the AESI, quorum shall be one tenth of the total membership of the AESI. If there is no quorum, the meeting shall be adjourned for half an hour; No quorum shall be necessary for the Adjourned meeting.
  6. For the Executive Committee, meeting, the quorum shall be fifteen out of whom atleast eight shall be other than office bearers of the AESI.

Article VII : Functions and Method of working:

  1. The General Body: The General Body of the AESI shall hold atleast, one meeting every year;
  2. Such meeting shall be held during the annual conference of the AESI; named, All India English Teacher’s Conference at the time and the place, appointed by the Executive Committee of the AESI, preferably in the third week of the December every year.
  3. An emergent meeting of the General Body may be called by the Chairman upon the requisition in writing either by the Executive Committee or by one fourth of the Life Member of the Association.
  4. The General Body of the AESI shall elect the office-bearers and the Executive Committee members of the AESI for a term of three years,
  5. Shall sanction Budget for the ensuing year,
  6. Shall consider and adopt the accounts and reports submitted to it, by the Executive Committee of the AESI.
  7. Shall take up any other matter for its consideration pertaining to the aims and objectives of the AESI.
  8. The Executive Committee of the AESI shall:-
  9. Meet at least twice during a year,
  10. Prepare the annual account and budget and place them before the General Body for its approval. The financial year will be from April to March.
  11. Prepare Annual Report on the working of the AESI and place it before the General Body.
  12. Transact any and all the business entrusted to it by the General Body, including the choice of the place and the dates of the All Indian English Teachers Conference and the selection of the President of the Conference for that year, and place such business, in the form of resolutions, before the General Body for its approval.
  13. Prepare regulations and bye-laws for the working of the AESI, subject to the approval of the General body.
  14. Take up such other matters for consideration pertaining to the aims and objectives of the AESI.
  15. Appoint committees whenever necessary, to facilitate the functioning of the AESI, or look into any specific matters, as considered necessary by the Executive Committee of the AESI as and when required.
  16. Appoint the auditors for the next financial year;
  17. Appoint the Returning Officer for the elections of the AESI, and prepare or amend any such rules, as are considered necessary for the conduct of the free and fair elections, other than those mentioned in the Article V of this constitution.

Article VIII : Funds
The treasurer of the AESI, shall be the custodian of the funds of the AESI. He shall be responsible for maintaining the Accounts of the AESI.
Long Term fixed deposits, as mentioned in the Article IV of this constitution, may be invested in the fixed / long term deposits of the Nationalized Bank, the account of the AESI shall be operated jointly by the General Secretary and the Treasurer of the AESI.
The Treasurer shall be responsible for preparing the annual budget for the AESI, making due provisions for the expenditures to be incurred for the Printing, distribution and sales of the Journals (IJES), in consultation with the Editor-in-chief of the IJES.
The Treasurer shall keep the accounts, get them audited and place them before the Executive Committee of the AESI for its consideration and approval.
Article IX:
The office of the AESI shall be located at a place from which the incumbent General Secretary is elected for his / her current term ;or at any place, so decided by the Executive Committee, if necessary.

Article X :
Duties and Powers of the Executive Committees.
Subject to the control and direction of the General Body of the AESI, the administration and the management of the affairs of the AESI shall best in the Executive Committee, which shall be constituted as per the Article V(b) of this constitution.

  1. The Executive Committee shall have the following duties and powers:-
  2. To give effect to the decision of the General Body of the AESI.
  3. To consider and pass resolutions on the budget of the AESI.
  4. To consider and pass the resolutions on the audited statements of Income and Expenditure.
  5. To sanction expenditure within the Budget.
  6. To consider and pass resolutions on the General Secretary’s Annual Report.
  7. To consider and pass the resolution on the recommendations / proposals of the Editor-in-chief of the Journal, regarding the printing, distribution and sale of the copies of the journal’
  8. To sanction the expenditure, incurred in the printing, and distribution of the Journal and the Newsletter of the AESI as proposed by the Editor-in-chief.
  9. To recommend to the General Body of the AESI any amendment of the rules and bye-laws in consonance with the objects and aims of the AESI, as specified earlier.
  10. In the event of any vacancy among the members of the Executive Committee or among the office bearers of the AESI to nominate members to those posts and make arrangements for carrying out the functions of such office bearers or members of the AESI.
  11. The Chairman of the AESI shall decide and secure approval where necessary on any urgent matter by circulation, when a meeting of the Executive Committee cannot be convened.
  1. Decision by Majority:-

All matters at the meeting of the Executive Committee shall be decided by a majority of those present and voting; and in case of an equality of votes, the Chairman of the meeting shall have a casting vote.

  1. Business by circulation:- Any business which may be necessary for the Executive Committee of the AESI to transact whenever the regular meeting of the Executive Committee cannot be convened, may be transacted by Circulation among all its members and their opinion / view be sought;

The matters / resolutions so circulated, and approved by the majority of the members shall become effectual and binding as if such resolution had been passed in the regular meeting of the executive committee.

  1. Term of office:-

The term of the office of the Executive Committee will be three years. No office bearer or a zonal member of the Executive Committee, can have more than two consecutive terms.
Article XI : Duties and powers of the officers of the Executive Committee of the AESI:-

  1. Chairman:
    i)   The Chairman of the AESI shall be the Chief Executive Officer of the AESI and shall preside over all the meetings of the General Body as well as the Executive Committee of the AESI.

ii)  He/she will work for the furtherance of the aims and objects of the AESI as specified in the Article II of this constitution.
iii) The Chairman may exercise the powers of the Executive Committee in an emergency when the regular meeting of the Executive Committee cannot be convened, provided the powers so exercised shall be put before the very next meeting of the Executive Committee cannot be convened, provided the powers so exercised shall be put before the very next meeting of the Executive Committee of the AESI, for consideration and approval of such actions sought, from the majority of the members of the Executive Committee present and voting.
iv) The Chairman, at his / her discretion, may call for reports from any or all of the office-bearers of the AESI.
v) The Chairman shall have the right to give an interpretation of the constitution and his ruling on all disputed matters, and his / her decision shall be final.

  1. Vice – Chairman:

Vice Chairman shall assist the Chairman in discharging various duties and in the absence of the Chairman, shall act as Chairman.
Amongst the two post of Vice-Chairman of the AESI, the one who is in his / her second term of office, shall be recognized as Vice Chairman No. 1 and in case, if both of them are in their first or second term of office, then the one who had pooled more number of votes at the elections, shall be designated as Vice Chairman No. 1, and shall act as Acting Chairman, in the absence of the regular Chairman.

 

  1. The General Secretary:-
  2. The General Secretary will act as the Chief Coordinator of all the activities of the AESI and of the All India English Teacher’s Conference (AIETC).
  3. He/she shall be incharge of the office, the books and registers, the records of the AESI.
  4. He / she shall sue and be sued in a court of law in the name of the AESI.
  5. He / she shall keep the minutes of the proceedings of the meetings of the General Body as well as the Executive Committee of the AESI, and shall be custodian of all the documents pertaining to the AIETC as well as the AESI, including the research papers submitted at the AIETC, and the undistributed and the unsold copies of the IJES.
  6. The General Secretary will assist the Chairman of the AESI and the President of the AIETC in the furtherance of the objects and aims of the AESI mentioned above.
  7. The General Secretary shall facilitate the processes of elections of the AESI, by providing all the necessary support to the Returning Officer of the Elections.
  8. The General Secretary shall keep the record of all the activities, meetings and conventions of the AESI and prepare the report on the working of AESI, approved by the Executive Committee and present the same to the General Body meeting.
  9. The Treasurer:-

The treasurer shall be the custodian of the funds of the AESI. He shall be responsible for maintaining the Accounts of the AESI, and also for investing the Life Membership fees of the AESI, in Long Term fixed deposits in Nationalized Banks.
The accounts of the AESI shall be jointly operated by the Treasurer and the General Secretary of the AESI, which shall be opened in a Nationalized Bank.
The Treasurer shall collect all kinds of fees, subscriptions, donations and the proceeds of the sale from sale of All the publications of the AESI, including the Indian Journal of English Studies (IJES) and issues receipts and make all the payments on behalf of the AESI.
The treasurer shall coordinate with the Editor-in-chief of the IJES, in all matters regarding the publications of the IJES, and will be responsible for all the financial matters in relation to the printing, publishing, distributing, sales and also safe keeping of the unsold and undistributed copies of the IJES.
The General Body shall appoint auditors annually in the Annual meeting of the AESI, to oversee the income and the expenditure of the AESI, including the funds spent for the printing and distribution of the IJES.
The treasurer shall prepare the Annual Budget and present to the Executive Committee the audited account of the finances and after its approval by the Executive Committee, shall present the same to the Annual General Body meeting of the AESI.

  1. Joint Secretary

The Joint Secretary of the AESI shall, in consultation with the General Secretary discharge such duties as may be assigned to them by the Executive Committee of the AESI.
They shall help the General Secretary in coordinating with the Local Secretary of the All India English Teacher’s Conference to make all the arrangements for the conference and also in conducting all the meetings of the AESI.

  1. The Cultural Secretary
  2. The cultural secretary of the AESI shall organize all the cultural programme in coordination with the Local Secretary of the AIETC including the Creative Writing sessions at the AIETC.
  3. He shall also assist the General Secretary of the AESI and the Local Secretary of the AIETC, in the smooth functioning of the various planary sessions as well as the paper reading sessions of the AIETC.
  4. He shall also be responsible for the collection of all the research papers submitted at the AIETC, from the Local Secretary and Land them over to the Editor-in-charge of the IJES, for the sake of their publication in IJES.
  1. The Editor-in-chief of the Indian Journal of English Studies (IJES).
      1. The editor-in-chief of the IJES shall be responsible for the publications of the AESI News Letters, and the Indian Journal of English Studies, which is the mouthpiece of the AESI.
      2. He shall assist the Executive Committee of the AESI in the appointment of the Editorial Advisory Committee for the IJES.
      3. He shall also prepare in consultation with the Chairman of the AESI a panel of referees for selection of the research papers, articles to be included in the IJES.
      4. He shall collect all the research papers submitted at the AIETC, from the Cultural Secretary and in consultation with the Advisory Committee of the IJES select as many papers and articles as are needed, to send them to the panel of Referees and get them assessed for being worthy of publication and inclusion in the IJES.

He shall, in consultation with the Treasurer of the AESI, appoint the printers for the News  letter/s, and the IJES; and decide the number of the copies to be printed in consultation with General Secretary of the AESI (who is the custodian of the Register of Members of the AESI) and submit the budget of the IJES to the Executive Committee of the AESI of consideration and approval.
The Editor-in-chief shall get the IJES and AESI Newsletters, printed by inviting quotations from the reputed printers, finalise the print order in consultation with the Executive Committee and publish the IJES on time; for distribution to the Members of the AESI.
He shall distribute the copies of the Newsletter and the IJES, to all the Life Members of the AESI, either in person or by Post, and keep an account of the copies, printed, distributed and sold, and submit the same to the Executive Committee, and hand over the undistributed and unsold copies of the IJES to the Treasurer of the AESI, every year.
The Editor shall requisition such funds of the publications, and distribution of the journal and newsletters as are required from the Treasurer of the AESI, and keep the record of all matters relating to it and submit all the account supported by vouchers bills etc. to the Treasurer, who will get them audited and incorporate the same in his statement of Accounts and expenditure and submit them to the Executive Committee of the AESI for approvals.

Article XII
Sub-committees of the AESI
The Executive Committee of the AESI may appoint sub-committees for the functioning of the AESI. Accordingly, the following sub-committees may be constituted –

  1. Committee on Resolutions:
  2. Committee on Research work
  3. Committee on conventions and conferences
  4. Editorial Advisory Board
  5. Committee for Amendment of the Constitutions and Rules and Regulations of the AESI.
  6. Any other committee that may be considered necessary from time to time.
  7. Committee on Resolutions:-

Be constituted for one year and shall consist of not more than seven members, two of whom shall be the members of the Executive Committee of the AESI. The Committee shall draft, approve and process the resolutions for consideration of the Executive Committee, which then shall put them before the General Body of the AESI at its annual meeting. The Committee may draft its own procedures.

  1. The Committee on Research shall be appointed by the Executive Committee of the AESI to promote research in the various fields of English language and literature and culture. The committee may comprise of Three members from the Executive Committee, alongwith the Vice Chairman I and the Jt. Secretary I of the AESI and Two prominent research scholar Members of the AESI. The Vice Chairman concerned shall act as the Convenor and the Jt. Secretary as the Secretary of this Committee.

The Committee shall be entrusted with the task of selecting and approving the papers to be presented for reading at the All India English Teachers’ Conference, every year. The committee may also undertake any such schemes for further the research activity amongst the members of the AESI in collaboration with the various Governmental Agencies, or any other organizations, in the areas of literary and linguistic research.

  1. Committee on Conventions and Conferences, shall be constituted every year by the Executive Committee of the AESI, to consider the proposals received for the organizing the AIETC and/or, any other convention to further the academic objectives of the AESI.

The Chairman of the AESI, shall be the ex-officio chairman of this committee, which shall comprise of the following as its members-

  1. Vice-Chairman II (other than the one nominated on the Research Committee).
  2. The Cultural Secretary.
  3. Five members of the Executive Committee one each representing the five zones;

The Committee shall be responsible for the selection of the Venue of the AIETC and the nomination of the Local, Secretary in consultation with the hosts, and also of supervising the arrangements for the AIETC sessions, and accommodations and the academic sessions of the AIETC.
The duration of this committee shall one year.

  1. Advisory Editorial Board: The Executive Committee shall appoint an Advisory Editorial Board, every year, of which The Editor-in-chief shall be the Convener. The Board shall comprise of not more than seven members, and shall have the following as members –
      1. Editor-in-chief – Convener.
      2. Five member of the executive committee each representing one zone
      3. And two eminent scholars of repute to nominated by the Executive committee.

The committee, will function in coordination with the Local Secretary of the AIETC and shall collect the research papers, submitted at the AIETC or/and the articles invited to be included in the IJES from other.
The Cultural Secretary shall assist the committee in the matter of collecting the papers at the AIETC.
The Editor-in-chief, in consultation with and at the suggestions of the Advisory Board, shall ensure the printing and publishing of the IJES.
The Editor-in-chief shall also ensure that at least 80% of the articles selected for printing in the IJES, are taken from those submitted by the members of the AESI, at the annual AIETC’s, the subject to the approval of the Advisory Board.

E)      The Amendment of Rules Committee shall be appointed by the Executive Committee of the AESI, to study, consider and suggest the amendments to the AESI constitution or to add /delete the provisions of the existing constitution, or to make new bye-laws, rules, regulations to smoothen the functioning of the AESI, from time to time.
i)        The committee shall comprise the following committee each representing a zone.
ii)       The General Secretary of the AESI, and
iii)      The Treasurer of the AESI,
The General Secretary shall be the convener of the committee.
The resolutions / suggestions for amendment to the Constitution of the AESI, shall also be received and considered from the Members of the AESI with at 20 such members making a specific request in writing, at least six weeks in advance of the Annual General Body meeting of the AESI.
The General Secretary of the AESI shall circulate all such proposals to all the members, for consideration, at least one month in advance of the Annual General Body Meeting of the AESI.
The resolutions involving the amendment of the AESI constitution and the bye-laws of the AESI, shall be valid only when at least two thirds of the members present and voting in its favour, at the annual General Body meeting of the AESI.

Article XIII
All India English Teachers Conference (AIETC)
The AESI shall hold annually, a conference of the English Teachers, and researchers in English Language and literatures, at a place in India to be selected each year, and held in the last week of December, by inviting proposals from the English Teaching Departments of the Indian Universities, and autonomous P.G. Colleges through out India.
The Executive Committee, shall consider all such proposals in its annual meeting and select one by giving due consideration to the suitability of the venue, and the capacity of the concerned proposers to hold the AIETC and place its choice of the proposal before the General Body of the AESI for final approval.
The President of the AIETC shall be a person of eminence of exceptionally high scholarship and dedication to the cause of English Studies. Evidence of deep interest and involvement in the affairs and functioning of the AESI, shall be an additional qualification.
The Executive Committee, through the suggestions made by the members, shall consider all such persons of eminence, and prepare a panel of names in order of preference, and submit the first choice in the list as the President of the AIETC for that year to the General Body of the AESI for its approval.
The person so chosen as the President of the AIETC will be immediately informed about his nomination and his acceptance be sought by the General Secretary of the AESI.
The President of the AIETC shall preside over the conference and will be the person of honour during the entire duration of the conference,
He shall be accorded all the hospitality commensurate with the high position that he holds; including the travel expenses and free accommodation and transport.
He shall deliver a Presidential Address at the conference, which shall be printed and distributed to the participants of the Conference.
All the expenses concerned with the Presidential address will be borne by the host of the AIETC.
The participation in the proceedings and the activities of the AIETC shall be restricted only to the Members of the AESI; Regular, Life, or Associate and Honorary Life Members and Fellows of the AESI.

Article XIV
Indian Journal for English Studies (IJES)
The AESI, shall bring out, every year, a research Journal, titled, Indian Journal of English Studies; to promote high quality of research in all the fields of English studies.
It shall be edited by an Editor-in-chief who shall be the Life Member of the AESI and shall be directly elected alongwith other office bearers of the AESI, for a term three years, and shall be eligible to have two consecutive terms.
The Editor-in-chief, in consultation with the Advisory Committee, so appointed in the Executive Committee of the AESI, shall edit the research papers, articles, and include them in the journal, after following the procedure mentioned earlier in the Article (g).
He shall publish, distribute, sell the issues of the IJES, as per the above mentioned procedure, in coordination with the Treasurer of the AESI, and under the supervision of the Executive Committee of the AESI.

Article XV – Dissolution
The AESI may be dissolved only by the decision taken by the two third of the total membership of the AESI. Such a decision shall be taken in a specially convened meeting with at least one month’s notice.

Article XVI – Amendment

  1. Proposed to amend the Constitution may come with fourteen clear days notice either from the executive committee of the AESI or from one fifth of the total members of the AESI.
  2. The Constitution of AESI shall stand amended if the proposal is approved by the majority of not less than two thirds of the members present and voting in the General Body Meeting.

Note :
All the other articles / provisions from the original constitution of the AESI, other than above, as approved by the Registrar of Society, Nagpur will be retained with final draft of the Constitution.